Website Manager

CJSA Southwest District

CJSA Southwest District




(Revised June 2017)



The following policies and guidelines have been adopted by the District Governing Board of the Southwest District and are currently in force.These policies supplement CJSA policies and where there are conflicts, CJSA bylaws, policies, guidelines and rules shall take precedence.

Lack of Knowledgeof these rules will not relieve any coach, team official, parent, player, and league or club volunteers from the responsibilities and possible penalties herein. All clubs, team officials, parents, players, coaches, league and club volunteers are bound by their participation in the Southwest and CJSA and agree to abide by the rules set forth.

Outline of contents:

I. Registration


B.Birth certificate – record retention

II. Rosters/League entry forms

A. League entry forms

B. Certification of rosters

    1. Late rosters

    2. Expediting process

C. Restriction on age-appropriate players

D. Residency restriction

E. Restriction on double-rostered players

F. Limitations for U9 & U10 leagues

G. Out-of –district rosters

H.District Rosters Frozen

III. Player/coach eligibility and passes

A. Only players on roster may compete

B. One pass per club

C. Player/coach suspension and discipline

IV. Discipline Policy&V.Leagues

A. League commissioner
    1. Role
    2. Conflict of Interest
    3. Continuity in Commissioners

B. Structure – divisions
1. Division Sizes
2. Placement in divisions
3. Promotion and relegation

C. Points and standings

    1. ScoringPenalty for excessive scoring
2. Standings/PlayoffsTie-breaker rule

D. Scheduling
    1. Precedence of Cup matches or Tournaments
    2. Scheduling if lack of agreement on day and time
    3. Make up Games

VI.Competition procedures

A. Game Duration
B. Field Size
C. Substitutions
D. Rosters and Passes
E. Game Times and Grace Period for Players and Referees
F. Interrupted Games
G. Jersey Color
H. Home Team Requirements/Score Reporting
I. Out of District Teams/Clubs Playing in the SWD


A.Fees for a seasonal year (September 1stthrough August 31st) currently are: $12.00 forrecreational players, $13.00 for U-9 classic travel players, $14.00 for Recreational Plus players, $24.00 for U-10 and older classic travel players, $24.00 for premier players, and $5.00 for all adults.

Amounts due the district are based upon registrations input into the CJSA database. The district has the right to deny participation to any player or adult not entered into the CJSA database.

B.Club registrars are responsible for inspecting the original documentation for a classic travel or premier player’s proof of age, and maintaining a copy on file for any needed inspection by district, state or national authority.


  1. League entries must be completed by responsible club officials. The entries indicate which teams the club is intending to enter into the SWD leagues. The forms are due 3weeks prior to the season’s first date of play (the “deadline”). Entries received after the deadline are assessed $100 per team if accepted into the league, but are not guaranteed placement in the league.Entries received within 2 weeks of the season’s first date of play are subject to an additional $100 assessment ($200 in total) if accepted into the league.Each entry will contain a contact person and their full contact information (phone number and e-mail address). Contact information may be changed at any time after the initial submission. TBA is not a valid entry.

If a team has entered a league and subsequently withdraws, the club will be assessed $200.

  1. Rosters must be approved/certified by the district registrar or VP. Use of an unapproved/uncertified roster may result in forfeiture of a match.
    1.New team rosters will not be approved/certified after the Wednesday following the first weekend of play. A roster must have a minimum of seven (7) players to be certified.

2. A club may request that a player/s be verified within 48 hours, which will automatically be assessed a $50 fee if verified within that time frame.

  1. Teams participating in district classic travel league play (including U9 and U10) shall be comprised of at least 50% age-appropriate players, unless there is no team within the club playing in the age bracket immediately younger.This rule is waived at U15.
  2. Open rostered teams are allowed to play in the SWD “A” leagues for U11 and above. Teams participating in the SWD leagues at U9 and U10 are subject to the residency restriction as specified by Connecticut Cup rules (Rule #501-4).
  3. Teams participating in district classic travel league play (including U9 and U10) shall have no more than 40% of its players rostered with other classic travel teams. Additionally, if a club has more than 2 teams in an age group, players can only be double rostered to the next closest team in terms of division placement, i.e. a club with an A, B and C division team can only double roster players between A and B or B and C but not A and C.
  4. The district restricts U9 and U10 rosters to a maximum of (12) players. Rosters for U11 and U12 are restricted to a maximum of 16 players.
  5. Teams from outside the district may request to participate in the Southwest district leagues.If permission is granted by the district vice president, the teams must furnish rosters to the district officials and comply with rules set forth for teams playing within the district.
  6. District rosters will freeze 2 weeks before the last day of the regular league season with the date to be determined and communicated by the SWD Board.
  7. A quorum will be required for any waiver request vote for this section of the policies.


  1. For league competitions, only players who appear on the team roster may participate in a match.Guest players are not allowed.For friendly matches (non-league) and for U9 and U10, guest players holding a valid CJSA pass for the current season may participate with the consent of the opposing coach.A maximum of four (4)team officials whoare registered with CJSAfor the current season may be present on the sideline. If he or she does not appear on the roster, the name must be printed legibly on the roster retained by the referee.
  2. Coaches and players who are rostered to more than one team will receive only one pass for the teams within a club. If they are on more than one club’s rosters, they may be issued a pass for each club where they appear on a roster.
  3. Any violation of the eligibility rules will result in the forfeiture of the match. Team/Club officials will be subject to further sanctions.

If a player or coach participates in a league match while ineligible due to previous disciplinary action or send-off, he or she will receive an immediate additional suspension of two matches and will be subject to further sanctions.


The SWD and the clubs within the SWD will abide by the CJSA disciplinary policies.


Violation of the rules and the terms of suspensions and sanctions imposed by CJSA or the district may be posted on the district web site.


A.League Commissioner
1. Roles:
League commissioners serve as administrators on behalf of the district officers.

Their specific responsibilities include but are not limited to:

·Accumulate information on teams

·Create divisions and use the database to create a schedule of play

·Monitorthe posting of scores and adherence to district policies.

·Adjudicate any disputes or issues between opponents,

·Maintain standings and determine champions. In age groups where playoffs are held in the fall, commissioners are responsible for overseeing the playoffs in conjunction with the District

·Resolve issues over unplayed matches; declare forfeits

·Assist in reporting and enforcing disciplinary matters

·Be the District contact for managers and club officials

2. Conflict of Interest:Should a dispute exist between teams which involves the club or team with which the league commissioner is affiliated, the appropriate boys or girls Director at Large would be charged with reaching a resolution. Should the Director at Large also be affiliated with one of the clubs then the District VP would resolve the matter.

3. Continuity in Commissioners:Commissioners are encouraged to move up with the age group with whom they start. When a commissioner decides to step down from a group, they should try to recruit a replacement from the pool of managers with whom they have been working, as well as alert the boys or girls District at Large Commissioners, who might also be able to aid in the process of finding a replacement.

B. Structure – Divisions

1.Division Sizes
Desired Size: Divisions with 8 to 9 teams allow for either playing all teams once and 1 team twice (8 teams) or every team once (9 teams) in an 8 week regular season.
Minimum Desired Size: In the ideal world, divisions would have a minimum of 6 teams to allow each team to play all opponents twice. However, if less than 6 teams have declared themselves in the same category (i.e., ranked, high balanced, low balanced) the league commissioner should make a recommendation on league divisions to the appropriate girls or boys “Director at Large” who will have the final say on league divisions.
Maximum Desired Division Size: Divisions of 10 or above don’t allow all teams to play each other.While it’s possible to have a division of 10 or 11, divisions of 12 or above are discouraged.At this number it’s probably better to form 2 divisions of 6+ teams.

2.Placement in Divisions

No standings are kept and no playoffs are held in the fall or spring. In the fall season teams submit the district questionnaire and self declare as either “competitive”, “high balanced” or “low balanced”.

The League Commissioners will use the input from the questionnaire, and other factors, in addition to knowledge of the club within the district (your own experience, experience of Directors at Large and other District board members) to try to best place teams in the fall season.Use the results from the fall to make adjustments for the spring.Questionnaires need to be filled out by Club’s Coaching Director, President, Travel Director or whichever person has knowledge of, or responsibility for, team formation as often managers or team coaches are unaware of this information.Realize that these divisions are recommended by Clubs not requirements.

U11 and older divisions
Will be designated A, B, C and D as necessary to indicate the relative ranking of the division (A being most competitive).League commissioners place teams in divisions based upon historical performance, information provided by the club and information provided by the team officials.Commissioner should try to avoid moving a team too far from the recommended division (i.e., a C team to an A division).If not placing a team in the recommended division, have a conversation with the Club representative that submitted or was responsible for the club entry form before finalizing divisions.

3.Relegation and Promotion
Commissioner should do his/her best to ensure that the top 1-2 teams move up and the bottom 1-2 teams move down. It is possible for more teams to be relegated or promoted.Also, it is possible that no teams are moved.However, if a team that should be promoted or relegated specifically requests a review, dialogue with the club on the reasons for the request. Often team composition changes between fall and spring (due to other sports) or spring to fall (due to premier fall off) that would not warrant the move.Commissioners should also dialogue with the District Directors at Large Commissioners to insure a club doesn’t repeatedly make this request and then prove to have a stronger than suggested team.

Promotion and relegation is based on the seasonal rankings prior to the playoffs.

C.Points and Standings (not applicable to U9 & U10):
1. Scoring

a)3 points for a win; 1 point for a tie; 0 for a loss.

b)Forfeits are scored 3-0

c)Goal differential penalty – loss of 1 point for goal differential greater than 6except for(U11)and older “A” leagues; for standings, maximum goal differential is 6.Repetitious over-scoring or egregious high scores (more than 10 goals higher than the opponent) may result in loss of home field assignment

2. Standings and Playoffs

a)Determined by points in Fall & Spring

b)For U11+ Playoffs in fall.Top 4 teams from each division U11 and older. 1 plays 4, 2 plays 3 on Saturday.Winners play in final on Sunday.Clubs across the district volunteer to host various age groups.Trophies will be awarded to the finalists in the fall playoffs: Champion and Runner-up.Trophies will be awarded to each division first place and second place team in the spring.

c)Tiebreaker hierarchy when equal number of games are played – most wins, head to head results, least goals allowed, most goals scored. If three or more teams are tied "head to head results" will not be used as a criteria. When unequal number of games are scheduled, league commissioners should contact the District Webmaster, who can modify site setting to account for uneven number of games played. In the event that teams have played a different number of matches which count toward division standings, then the teams’ win percentages will be compared. If tied, the above tie-breaker rules become effective.

Distribute the entire season’s schedule as early as practical but no later than the first week of play to allow the most flexibility in scheduling for managers. Clubs/teams wishing to protest/dispute a league schedule may do so but must do so within one week of receiving the schedule.

Scheduling Games
Every effort should be made to play all scheduled matches in a season, even if rescheduling is necessary.Commissioners will make determinations of forfeitures in the event matches are not played. Commissioner’s declaration of forfeits may occur when managers do not make good faith efforts to ensure games are playednor show reasonable flexibility to accommodate circumstances beyond the control of both teams.A $150.00 penalty per game will be assessed to teams/clubs that incur a forfeit at U11 and above.

Precedence of Cup matches or Tournaments
State competitions for District teams (such as cup games) have a higher priority than classic travel; a team playing a make-up or postponed district state match cannot be penalized for missing a district match.District matches take precedence over tournaments.However, cooperation and reasonable flexibility should be afforded a team attending a tournament.District teams that double roster players to premier teams should be aware that premier conflicts do not take priority over district matches, nor can teams use the unavailability of their coach, as an excuse for not playing District matches if the District matches fall within the prescribed time frames.

2. If Teams can’t agree on Game Time
Matches should be played on the scheduled dates (Sundays) between noon and 90 minutes

before dark (“prime time”) wherever possible. However, games may be played outside of

prime time if both teams agree to the day and time. If teams do not agree on a mutually

satisfactory game time, then the following protocol should be followed:

·Team managers should keep copies of correspondence with other managers.Any manager having difficulties rescheduling cancelled matches can elevate the issue to their League Commissioner. All managers are asked to work within the spirit of getting a full slate of games played to the extent possible.

·The home team needs to inform the opponent of the start time at least 4 days (i.e. Wednesday prior to Sunday game) prior to the scheduled kick off
If the start time falls within prime time, the opponent must agree or face default which is determined at the discretion of theLeague Commissioner.. Opponent may also lose 2 pointsin addition to the forfeit at the discretion of the League Commissioner.

·Should either team default within the 72 hours prior to scheduled kick off after previously agreeing to a time, the defaulting team may lose 2 points, may be charged with the forfeit and may be required to pay for the referees (even if they were the away team).

·If the away team cancels/postpones a scheduled game within 72 hours of the game, the away team will be responsible for paying the referee fees should the home team so request.

If a CT Cup game is pushed from Saturday to Sunday for the away team, the above does not apply.

·If a game is played at the original “away” team’s field, it is expected that theoriginal “home” team will pay for the referees – check with the manager to findout that town’s rates as they differ

3. Make up games
For scheduling make up games please follow section D above. Flexibility is expected given the difficulty in scheduling.In the event the two teams can’t agree on a game time please follow section D.2 above.

Teams must attempt to make up games by the last day of the season and league commissioners may assess penalties (forfeits and loss of points) for one or both teams for failing to comply.

If an opponent travels to a home team’s location and the match is cancelled or

terminated, the opponent has the right to compel the home team to travel to the

opponent’s location for a make-up game.


A.Game Duration: The length of the League Game will be as follows:

Age   Game Length   Ball Size

U20-U17  Two 45 minute halves  

U16-U13  Two 40 minute halves  5

U12-U11  Two(35)minute halves  4

10 – U9  Two(30)minute halves  4


If both team coaches agree, the halves can be shortened but must remain equal in length. Starting in the fall of (2017) for all SWD travel games U9 & U10 will play 7v7 and U11 & U12 will be 9v9.


B.Field & Goal Size.
Theminimum field sizeis one hundred (100) yards long and fifty (50) yards wide for full-sided games. Field size for U9 & U10 will be; Length 55-65, Width 35-45. Field size for U11 & U12 will be: Length 70-80, Width 45-55.


U9 & U10 goal size will be: Height 6.5, Width 12 - 18.5

U11 & U12 goal size will be: Height 6.5 - 7, Width 18.5 - 21



Either team may substitute at any stoppage of play with the notification and approval of the referee.


D.Rosters and Passes
For all Classic League games, teams are required to provide an approved/certified roster for the referee and opposing coach. Only one approved/certified roster may be used for a game.Provisional for spring 2020:Rosters created as “developmental” may be used as game day rosters, providing the number of players is reduced to the allowed maximum by crossing off players on the roster.Those players deleted may not participate in the match.The game-day roster may not have double-rostered players”

A player pass is mandatory for all players in the Classic Leagues, except for U-9. However the playermuststill appear on the approved/certified roster/pool to play.

The penalty for a coach who knowingly plays an ineligible player is automatic suspension for the rest of the seasonal year and referral to the Disciplinary Committee for possible further sanctions.

No Pass Present at Game: In the event that a player or team official does not have a pass and is on the approved/certified roster, he/she may sign in on the approved/certified roster next to his/her entry.

For SWD games U-9 players do not need player passes, U-9 players do not need to sign in as long as they are on the approved/certified roster/pool.

No Roster Present at Game: If a team has passes but no roster at a game,the players and team officials must create a roster with names, player birth dates and signatures next to each respective entry.By signing the roster, team officials are declaring that all players and team officials are eligible, in good standing and are not suspended from play for any reason, and that the information provided is a true reflection of the missing roster.A copy of the certified roster must be received at the district office (or received by the district registrar or vice president) within 5 days of the match.Failure to provide the team’s roster within five days will result in the automatic suspension of the coach (and possibly other team officials) for two league matches.

If a team has neither passes nor a roster at a Game: The team must follow the procedure above for both missing passes and missing roster.

Name not on Roster: If a player has a player pass and is not on the approved/certified roster, she/he mayNOTparticipate in the match. Players must be on the approved/certified roster to participate for that match for all Classic League games. . Only one approved/certified roster may be used for a game. Guest players are not allowed.EXCEPTION: For friendly matches (non-league) and for U9 and U10, guest players holding a valid CJSA pass for the current season may participate with the consent of the opposing coach. For U9 and U10 no more than 12 players may participate in a match. Only players participating in a match may be on the players side during a match.

Team Official not on Roster:A maximum of four (4)team officials whoare registered with CJSAfor the current season may be present on the sideline.If he or she does not appear on the roster, the name must be printed legibly on the roster retained by the referee.

E. Game times. See Scheduling Section
If teams mutually agree, games may be scheduled outside of stated hours.
Grace Period for Arrival of Teams: A fifteen (15) minute grace period, beyond the scheduled match time, will be allowed for the arrival of a team. If at least one (1) player – from the team – is at the field within fifteen (15) minutes of the start time, an additional grace period of five (5) minutes will be given for the team to field a minimum of seven (7) players for full sided games and five (5) for small sided games. The referee shall notify the district of either or both team’s failure to appear within the grace period(s) and either or both teams will take a forfeit loss and lose 2 points from the standings.

Minimum # of Players: Games may be played with seven (7) players for full sided games and five (5) players for small sided games.

Grace Period for Arrival of Referees: A twenty minute grace period will be allocated for the arrival of a USSF certified center referee for all District League games. If a USSF certified center referee doesNOTarrive within twenty minutes of the scheduled time of the game then one of the following will occur;

-The match is abandoned and all relevant information forwarded to the League Director. The League Director will notify the Director at Large for the respective league and a decision will be rendered by both.

-The match is played with a non USSF certified referee. BOTH coaches must agree to this prior to the start of the match. The match is binding, however no protests will be entertained. A report is forwarded to the League Director.

F. Interrupted Games.
In the event a game is rescheduled, canceled or abandoned because of inclement weather, the game shall be made up

To count, a game must be two equal halves.If a game must be stopped for weather before two equal halves have been played, it must be rescheduled.In the event that the scheduled away team travels and through no fault of this team, the game is not played or needs to be replayed, then the game will now be played on this team’s field.The original home team is responsible for the referee fees for the canceled or abandoned game. The away team becomes the new home team and will be responsible for referee fees for the replayed match.

Lightning – Recognizing the threat.Apply the 30-30 rule: When you see lightning, count the time until you hear thunder. If this time is 30 seconds or less, seek proper shelter. If you can’t see the lightning, just hearing the thunder is a good back-up rule. Wait 30 minutes or more after hearing the last thunder before leaving shelter. Referees must protect the safety of all participants by stopping game activities quickly, so that participants and spectators may retire to a safer place before the lightning threat becomes significant. Remember, if you can hear the thunder, you are within reach of lightning

G.Jersey Color.Each team should inquire as to jersey color so that any adjustments can be made prior to the match. In case of conflict, HOME team must change.

H.Home Team Requirements
- The home team/club in any District League game or any inter-club match shall;

-Provide a regulation playing field that is adequately marked and safe for play.

-Provide regulation size goals and nets that are properly anchored.

- Take all the necessary steps to insure the safety and security of players and coaches of both teams, spectators, and match officials.

Score Reporting
Scores should be posted by the home team to the website no later than 48 hours after the match, i.e., Tuesday following a Sunday match. If the home team has not posted the results within this time frame the away team may post the result,

I.Out of district teams/clubs wishing to play in the SWD Leagues:May do so after getting permission from the SWD Executive Board. Out of district Teams/Clubs must comply with all SWD rules and guidelines. SWD teams/clubs may not be compelled to travel out of district for league games.In cases where the SWD-based team has compelled the out-of-district team to travel despite being assigned as the home team, the SWD-based team will bear the cost of referee fees.


VII.Protest Procedures

1)Protests will be submitted in writing to the District Vice President.

2)Protests must be submitted within 48 hours of the conclusion of the match to which it relates. A $50.00 fee must be paid for all protests. If the protest is sustained the fee is returned.

3)The Protest Committee shall act and make a decision on the protest within 72 hours after

receipt of the protest.

4)The Protest Committee’s decision shall be final and binding on both teams.

5)The Protest Committee’s decision will include a determination of the facts, home game

award, referee fee payment, and time frame for a replay if necessary.

6) A minimum of three members of the Protest Committee are required to render a decision.

7)The District Vice President shall appoint a Protest Committee each July for the following

seasonal year.

8)Protests will not be accepted on matters related to referee judgment calls.

VIII. Referee Procedures

1)Only USSF Certified Referee Assignors may assign referees and/or assistant referees to SWD League Games. The DRA may approve an assignment in an emergency situation.2) Referees or assistant referees shall not be assigned to a match if they are related to any player, coach, assistant coach, or manager on a team in that match.

3) Relation is defined as; father, mother, brother, sister, and step before any of the afore

mentioned members.

4)A three-person diagonal referee system will be used; the two-person/whistle system is not to be used.

5) The home club in all Classic and Recreational Plus matches shall assign a USSF certifiedreferee and when possible the home club will also furnish two USSF certified assistant referees. In situations where two assistant referees are not available each team will provide a club linesperson. The only function of the club linesperson/s shall be to signal when the ball is out of bounds. If only one assistant referee is available the away team will be given the choice to supply a club linesperson, if they refuse the home team will supply the club linesperson.

6)Center referees must be at least two years older then the teams playing for U-9 through U14 matches. Center referees for U-15 and up must be at least one year older then the teams playing.

7)Referees will complete a game report for any game they are assigned to and forward that game report to the DRA.

8)All DRA assigned referees and/or assistant referees will be paid before the game and according to the schedule below. The schedule below includes a travel fee.


No Less Then:

U11 & U12$65.00 and $45.00

U13 to U16$70.00 and $50.00

U17 to U20$75.00 and $55.00





CJSA Southwest District
ANDY GEORGE, Executive Director

Email: [email protected]

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